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Privacy Policy - Vocalize Choir Ltd
Updated 8th March 2023
Your privacy is important to us and we are fully committed to maintaining the highest standards of data protection in line with GDPR regulations.
Vocalize Choir Ltd does not sell, disclose or forward data with other businesses for sales and marketing purposes. This notice contains all of the information you need to know about how we collect, hold and process your data. This notice applies to all data we hold on members and those who contact us via our website. This policy is available on our website – www.vocalize-choir.co.uk
Who we are
Vocalize Choir Ltd
Registered office: Suite 13 Enterprise House, Cherry Orchard Lane, Salisbury, England, SP2 7LD
Phone Number: 07725 582126
Email: vocalizedchoir@yahoo.com
Vocalize Choir Ltd operates Vocalize Choir – a local community pop, rock, soul and Motown choir in Verwood, Dorset. The choir comprises of paid members who rehearse weekly towards a main annual show and have the opportunity to be involved in professional recordings and charity projects.
How we collect data and its use
We currently collect and process the following information from membership forms, from our contact form on the website or social media, completing vocal assessments surveys or health assessment forms. Data is collected in order for us to respond to online queries submitted via our website and social media, for membership administration when signing up to the choir, for attending choir practices that may fall under any Covid-19 guidance and restrictions, to provide the best service in relation to your choir performance and vocal lessons you may undertake and to communicate to members in relation to products and services offered by Vocalize Choir Ltd. We do not operate a mailing list for website subscribers and only communicate to members via email for operational purposes
What data we hold
We currently collect and process the following information from website and social media enquiries
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Full Name and Email Address
We currently collect and process the following information from members
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Full Name, Email Address, Telephone Number, Date of Birth, Covid-19 related health records
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Gender, sexual orientation, race and sensitive Medical and Health information may also be processed for members who disclose this during one-to-one vocal coaching lessons as part of the pre-lesson vocal health assessment. All information as part of the pre-lesson vocal health assessment is optional.
Where we keep your data
Your data is stored electronically in password protected documents accessible by laptop and phones which are protected by password, PIN, firewall and antivirus software. Enquiries from the website may also be saved on Wix.com – our content management system for creating and managing the website. This is password protected and accessible only by Directors of Vocalize Choir Ltd and is deleted once an enquiry has been responded to. Data may also be saved within password protected iCloud or Google Drive accounts (Docs, Forms & Sheets) for the purpose of collecting data for vocal assessments, completing surveys and attendance registers, again only accessible to Directors of Vocalize Choir Ltd. Some data is in printed format for registers or lists associated with rehearsals or performances. Printed data is shredded and disposed of securely.
Do we share your data?
We may share your data with directors, employees or volunteers of Vocalize Choir Ltd for the purpose of rehearsals, performances or other services offered by the business. If we are required to share your name for any performance purpose (ie. Security at a venue), we will never share your contact details. Should there be a First Aid incident during attendance at a Vocalize Choir Ltd event, your data maybe stored on the venues First Aid reporting book/system.
We will only share your data to a third party if it is in the interest of a criminal investigation whereby, we are obliged to or in extreme cases for an emergency or risk to life.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
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Your consent. You are able to remove consent at any time. You can do this by contacting Vocalize Choir Ltd by email at vocalizedchoir@yahoo.com
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We have a legitimate interest
How long we hold your data
No longer than is necessary for the purposes for which the personal data is processed. You have the right to request information regarding your data at any time, please see the ‘your legal rights’ section below.
Data will be permanently deleted from our electronic records and any paper records will be shredded and disposed of securely should you request or should you terminate your membership with us in writing with a written request to delete your data records.
Third Party Services
Cookies are not currently used on our website but we do make use of Google Analytics to measure general website statistics and traffic. This is in the interest of improving the user experience on our website and offering the best content and service for the user. For more information on how Google uses your data, visit www.google.com/policies/privacy/partners
Links to other web sites
Our web site contains links to information on other web sites. On web sites we do not control, we cannot be responsible for the protection and privacy of any information that you provide while visiting those sites. Those sites are not governed by this Privacy Policy, and if you have questions about how a site uses your information, you’ll need to check that site’s privacy statement.
Your legal rights
Under data protection law, you have rights including:
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Your right of access - You have the right to ask us for copies of your personal information.
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Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
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Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
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Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
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Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
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Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
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You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you
If you have any concerns about our use of your personal information, you can make a complaint to us at Vocalize Choir Ltd by emailing vocalizedchoir@yahoo.com.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
We may change this privacy policy from time to time and without notice, so make sure you check back occasionally. Check when it was last updated by seeing the header in this document.